In foreign trade operations, it is essential to have full logistical knowledge about the procedures, in addition to the laws and standards that govern the sector to avoid problems in the clearance of goods.
Without proper efficiency in management processes, all planning can be compromised, imports can suffer from delays and worse, unnecessary costs can be generated!
So that your company is not hit with this type of problem, check out the 7 main ways to avoid errors in the clearance of goods. Continue reading!
What are the best ways to avoid delays in the clearance of goods?
Ensuring the proper management of the import processes is essential to ensure the expected income, both financial and operational.
From a legal point of view, it is necessary to make sure that all laws and regulations in force are respected, to avoid fines and penalties with the Federal Revenue Service and consenting bodies.
Regarding the operational segment, it is necessary to have agility and organization in relation to the control of documents and stages of negotiation!
With these precautions in mind, check out the 7 main ways to avoid problems in the clearance of goods:
1 Classify items accurately
It is through the Mercosur Common Nomenclature (NCM) that taxes and possible contingencies on certain goods are calculated and applied, respecting administrative rules and international agreements.
Because of this, it is essential that all goods are properly classified with the corresponding NCM, since this can directly affect the good progress of the entire import process.
It is the NCM that facilitates access to information related to items by all tax agents involved, as the code classifies each product based on its characteristics and its market nature.
Any imported product must receive the code and, if its classification is wrong, all cargo will be stopped at customs and will receive fines capable of compromising all final logistics costs.
2 Fill out the Import Declaration correctly
If the Import Declaration is not completed correctly, the import will also suffer from rectifications capable of generating significant delays in the release of the goods and, consequently, for the entire logistics process.
Among the main details that need to be included in the DI, pay special attention to the correct Incoterm , number of the presence of cargo, Commercial Invoice with the exporter’s signature, in addition to the corresponding gross weight in the DI and bill of lading.
In addition, expenditure not included in the bill of lading should be entered. The description of the goods in the Import Declaration must be compatible with the LI and the Commercial Invoice.
If the imported product is machinery, the model and serial number of the item must be included. In addition, if there is the collection of any fine, it must be included in the additional data of the DI.
3 Ensure effective compliance
In the area of foreign trade, compliance is a term that refers to due verification and attention related to standards and legislation valid for all import and export processes intended.
Maintaining effective compliance means checking at each stage whether the goods are authorized by the competent agencies, if the required documentation is up to date, if the necessary seals have been applied, if the sanitary requirements are met etc.
Each type of product, as well as each country of origin, has different authorization standards, so it is necessary that the control of the steps is thorough, so that no documentation is missing or misrepresented.
When practicing compliance efficiently, the cargo will never return to its origin or be stopped due to documentary problems, which may result in serious losses.
4 Monitor Siscomex
Always keep the Siscomex system installed in your company, even if you are not responsible for directly carrying out the import process.
Using this resource, it is possible to monitor the performance of its logistics representative and compliance with the deadlines, avoiding delays with the possibility of intervening if any nonconformity is detected.
5 Maintain a good management system
By managing import processes through computerized systems specific to this purpose, it is possible to ensure more effective communication between those involved, more productivity and better compliance!
The possibility of monitoring all processes involving importation makes the steps safer and managers have a more accurate and global view of the international negotiations carried out.
Without a good management system, communication failures can occur, less control of import deadlines, as well as problems in the planning and execution of logistics services.
Even when the import is outsourced, it is important that this type of monitoring is done by the business managers. Therefore, it is important to require that the contracted company has software for this purpose.
6 Perform physical verification of the imported items
Even if a good management system is able to align all import demands, it is still imperative that managers perform the physical verification of loads to ensure that there is no problem.
Monitoring the conference of items in the customs area is fundamental to ensure that the negotiation has been carried out within the desired parameters, to remedy occasionally any discrepancies and prevent the cargo from returning to destination.
7 Hire a good freight forwarder
Companies wishing to operate with imports in Brazil need to bear in mind that all bureaucracy, regulations, and standards that involve this type of process are extremely complex and have details that can go unnoticed.
More than facilitating logistics, companies that hire a good freight forwarder add more security, as the expertise of this type of professional ensures that no legal or operational issues are overlooked.
It is this type of professional that regularizes the clearance of the goods, fits them in their due regimes and classifications and communicates the information required by the competent agencies.
A good logistics operator knows the peculiarities of each item and its market of origin, speeding up the procedures necessary for import, predicting possible problems and anticipating their respective solutions.
Through the freight forwarder, the whole process becomes more agile, calm, and safe, making the items reach their destination without extra costs and in the shortest time possible!
Do you take these precautions in your logistics to carry out the clearance of the goods?
If you want to perform the logistics of your cargo with safety and quality, contact us and ask for a quote with no obligation!